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ETS® Data Manager

On-demand, secure access to GRE® and TOEFL® scores and test-taker data

Select an option below for more information.

 

Lead Administrator and Secondary User Roles

Maintaining data integrity and test-taker privacy is very important to ETS and it’s critical to safeguard the information made available through the ETS® Data Manager. We require each institution receiving GRE® and/or TOEFL® scores directly from ETS to identify one or more Lead Administrators for each testing program who will manage data access privileges for the institution.

Lead Administrators

Lead Administrators are institutional representatives who are responsible for approving and managing access to online score data at their institution. They can:

  • access score data for their institution
  • approve access for other Lead Administrators
  • approve access to score data and other services for Secondary Users
  • create new users directly in the portal to allow immediate access to score data
  • share a link with their staff or faculty to complete a Request Form to access score data online
  • modify users' profiles and deactivate users' access when users leave the institution or change positions
  • reset passwords on behalf of users

Additionally, Lead Administrators can use the permissions feature to customize viewing privileges based on your institution's unique needs or policies. With this feature, Lead Administrators can control Secondary Users' access by assessment type (GRE tests and/or TOEFL test) and data type (score data, test-taker photos, etc.). This process allows for ease of use and data availability throughout your institution, while allowing you to be in control of who has access to certain data.

Your institution can have as many Lead Administrators as needed to manage the access of all score users and to ensure appropriate access to GRE and TOEFL scores across the institution. For example, you may want to have different Lead Administrators for your graduate school, business school and undergraduate office.

Secondary Users

Your institution will need to decide if you’ll also designate Secondary Users to use the ETS Data Manager. Secondary Users are institutional representatives who need to access score data online but aren't responsible for approving and managing who has access to score data for your institution.

Secondary Users can access score data and other services that their Lead Administrator approves for them. Your institution can designate as many Secondary Users as you need to ensure appropriate access to GRE and TOEFL scores across the institution. Your institution isn’t required to have any Secondary Users.